Why is Spott priced higher than some ATS tools?

Because Spott is not just an ATS. Most ATS tools store data. Spott replaces an entire stack: ATS, CRM, call logging, note taking, outreach tools, reporting, candidate presentation, and parts of sourcing and matching. When teams compare line-item SaaS prices, Spott can look more expensive. When they compare total cost of ownership, Spott is almost always cheaper because most customers remove 4-7 tools after switching. The result: lower software spend, fewer integrations, and far higher output per recruiter.

What tools does Spott typically replace?

For most agencies, Spott replaces or consolidates: ATS + CRM, Call logging / note-taking tools, Outreach tools (email + LinkedIn automations), Matching add-ons, Reporting and analytics tools, Candidate presentation / CV formatting tools. Some teams also reduce reliance on spreadsheets and manual tracking entirely. That's why customers often see 30-50% lower software costs, even before productivity gains.

How does Spott help us generate ROI?

More placements per recruiter, no need to hire just to keep up, and lower tool and integration costs. Fewer vendors, fewer contracts, fewer failures between systems. For most agencies, one additional placement per recruiter per year more than covers the cost of Spott.

Is pricing per recruiter or per company?

Pricing is primarily per active recruiter, with plans designed to scale across teams. This aligns cost with value: Recruiters who actively use Spott generate more output, and management gets clear visibility without paying for unused seats. Enterprise and multi-brand setups are priced separately based on structure and needs.

Do we pay extra for AI features?

No. AI is not an add-on in Spott. It's part of the core product. Matching, note-taking, outreach drafting, profile updates, and recommendations are all included. There are no AI modules or surprise usage fees. That's intentional. AI only works when it's deeply connected to the system.

What if we don't use every feature on day one?

That's normal. Most teams start with: Core ATS/CRM workflows, Call logging and profile updates, Matching and search. Then expand into: Proactive outreach, Business development workflows, Advanced reporting. You're not paying for future promises. You're paying for a system that grows with how mature your team becomes.

Is there a long-term contract?

Plans are typically annual, with flexibility depending on company size and rollout scope. Why? Because Spott replaces core infrastructure. It's not a tool you trial for two weeks and abandon. That said, onboarding is fast, adoption is high, and customers usually see value within the first few weeks.

What about migration and setup costs?

Migration is included. Spott handles: Data extraction, Validation and QA, Safe transfer, Go-live support. There is no downtime and no data loss. You don't need external consultants or months of setup. Migration takes 4-6 weeks.

Is Spott suitable for small teams, or only large agencies?

Spott works best for agencies that: Care about efficiency and margins, Want to scale without adding headcount, Are done managing fragmented tools. That includes: Small but ambitious agencies, Mid-market firms, Growing teams with multiple pipelines. If you're looking for a bare-bones database, Spott is probably overkill. If you need higher output, clarity, and speed, it's built for you.

What happens as we grow?

Nothing breaks. Spott is built to scale across: More recruiters, More candidates, More clients, More markets. Pricing scales predictably, infrastructure stays stable, and workflows don't need to be rebuilt. You don't outgrow Spott. You grow with it.

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"It makes the whole process feel effortless"

The speed at which you can share top candidates with clients is crazy. It makes the whole process feel effortless, and honestly, I love it.

Savanna

Mcilwain Solutions

"Our pipeline is more predictable"

Spott gave us visibility we never had. We can see what drives placement & retainer fees, where bottlenecks form and how to act sooner. Our pipeline is more predictable and our decisions more confident.

March consultants

"The AI matching stood out immediately"

When we started using Spott, the precision of the AI matching stood out immediately. It consistently surfaced the right profiles, making our work noticeably easier.

Kristof Stevens

United Consulting

"Spott claimed the top spot"

We tested over 200 ATS solutions worldwide, and Spott claimed the top spot. It’s a young, brilliantly executed platform that truly delivers value for recruiters.

Guillaume LEPERCQ

FreelanceRepublik

"We had more time to focus on placements"

Spott connected our workflow in a way we hadn’t seen before. The right information surfaced automatically, the admin dropped off, and we had more time to focus on placements.

Peter Henry

HW Anderson

Frequently Asked

What integrations are available?

Spott connects with LinkedIn Recruiter, major job boards, email, WhatsApp, VoIP, and calendar tools. See the full list at spott.io/integrations.

Where is my data hosted?

EU-hosted by default, with options based on your region and compliance requirements. Spott is ISO 27001 certified and fully GDPR compliant.

How does the AI matching actually work?

Spott uses true vector databases to understand the meaning behind job descriptions, candidate profiles, and conversations. Not keyword matching, not a GPT wrapper. Every match is explainable, and the system gets sharper the more your team uses it.

You're a young company. Can I trust Spott?

Spott has 1,000+ daily active users across five continents, from Argentina and the US to Australia, South Africa, Thailand, and across mainland Europe and the UK. We're backed by Y Combinator, ISO 27001 certified, and shipping product improvements every single week.

Is my data used to train AI models?

No. Your candidate and client data is never used to train models. Spott processes your data to deliver results within your account only. Your talent pool stays yours.

What's included vs. what costs extra?

AI is not an add-on. Token spend for matching, note-taking, outreach drafting, and recommendations is included in every plan. It's instrumental to how Spott works. The only extra cost is enrichment credits for sourcing contact data like email addresses and phone numbers, similar to tools like Lusha.

Can I try Spott before committing?

Yes. Book a demo or fill out the onboarding form and we'll get you set up with a guided walkthrough so you can see exactly how Spott fits your workflow before making a decision.

How long does migration take?

Four weeks is typical. Often faster when data from your previous ATS is delivered on time and complete. Spott handles extraction, validation, and go-live support. No external consultants needed.

What platforms can I migrate from?

Any ATS or CRM. Spott's flexible data model converts your existing records (candidates, clients, jobs, notes, and activity history) with virtually zero data loss. We've migrated teams from Bullhorn, Vincere, JobAdder, Loxo, Recruiterflow, and many more.

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