Switching to Spott, step by step.

We move your data. Your team starts in Spott on Monday.

Find your ATS
How Spott Handles Your ATS Data Migration
For most teams

Direct migration

All your data moves across, fast and without the hassle.

1 weektypical time to go live Included in Core and Pro
For complex setups

Guided migration

A specialist runs your switch, and you sign off before go-live.

4 weekstypical time to go live Included in Enterprise, add-on on Pro
Comes with you

Candidates, contacts, companies, jobs, applications, placements, notes, tasks, CVs, files, work experience, pipeline stages, statuses, lists, labels, emails, placement fees, users and former users, and every custom field.

Direct or guided

Two routes, the same data.

Most teams go Direct. Guided is for complex setups, with a test run you check first.

DirectFor most teams GuidedFor complex setups
Included inCore and ProEnterprise, add-on on Pro
Live inAbout 1 weekAbout 4 weeks
Your data goesStraight into SpottInto a test environment first
MappingStandard for your systemStatuses, stages and fields your way
Feedback rounds until it’s right
Move part of your data
Final export just before go-live
Works withA growing list of systemsAny ATS or CRM
See pricing Book a demo
How it works

Six steps to Monday.

The clock starts when your export reaches us, so ask for it today.

  1. Kick-off callWe agree on priorities, users and a go-live date.
  2. Request your exportAsk your provider for a full export while your contract runs.
  3. Send it overForward the link the day it arrives. Passwords go separately.
  4. We map and loadDirect goes straight in. Guided lands in a test environment first.
  5. Weekend go-liveYour data loads while Spott stays readable.
  6. Monday in SpottYour team logs in and connects their mailboxes.
Your current system

Getting your data out.

Pick your system to see what to ask for and what it costs.

Bullhorn

Ask for
Final (Full) Backup

The Final (Full) Backup: all your data plus all file attachments in their original format. Not the monthly Standard Backup, which only holds the files added since the 1st of the previous month.

Steps
  1. Fill in Bullhorn's backup request form for a Final (Full) Backup, and mention that you also need the credential (certification) files.
  2. Have the form signed by two of your authorised Bullhorn Account or Support contacts.
  3. Submit it as a ticket in the Bullhorn Community, or send it to Bullhorn Support.
  4. When Bullhorn tells you the backup is ready on its FTP server, send your Spott contact the FTP login, and the archive and certificate passwords in a separate email. We download everything ourselves.
A second export before go-live

Use the free Standard Backup as your final export: it holds all your data, and we combine its files with those of your Final (Full) Backup. Bullhorn makes one backup per 30 days and needs 10–15 business days, so plan the dates with your Spott contact. If your migration takes longer than a month, request a Standard Backup every month, so no file falls between two backups.

At a glance
When and how long
Bullhorn needs 10–15 business days after receiving the form. Bullhorn may delete your data 60 days after your contract ends.
How often
One backup every 30 days, of any type.
Cost
The Final Backup is free when your contract ends; during your contract Bullhorn charges a fee. The Standard Backup is free once a month.
How you receive it
Password-protected archives on Bullhorn's secure FTP server.
Watch out
  • Ask for the Final (Full) Backup, not the Standard Backup: the Standard Backup misses older files.
  • Planning a final export as well? Agree with your Spott contact which backup to request when: Bullhorn makes only one every 30 days.

Sources: Bullhorn: Requesting a data backup, Final Backup Request Form, Downloading your backup

Questions, answered.

Something else? Read the migration guide in our docs, or book a demo and we’ll walk you through it.

Book a demo See pricing
How long does it take?

About a week for a direct migration and about four weeks for a guided one. The clock starts when your full export reaches us.

What does it cost?

Direct migration is included in Core and Pro, guided migration in Enterprise. On Pro, guided is a one-off add-on. Your current provider may charge for the export.

Can my system use a direct migration?

Direct works for a growing list of systems, and your Spott contact will confirm yours. Guided works with any ATS or CRM.

Can we keep working in our old system?

Yes. With a guided migration, a final export just before go-live brings your latest changes across, as long as it reaches us by Friday 14:00 (Brussels time). With a direct migration, what you enter after the export doesn’t come across, so we plan the switch close to it.

Do our emails come across?

They come in through email sync. Once each person connects their mailbox, their emails flow into Spott, linked to the right candidates and contacts.

Will there be downtime?

Barely. Go-live happens over a weekend, and Spott stays readable while your data loads.

Can we set up Spott before the migration?

Yes, as long as stage, field and label names match your old system exactly. Otherwise they come across twice.

What does the export from my system cost?

That depends on your provider. Many export for free, some charge a fee. Pick your system above to see.

My system isn’t listed. Can we still switch?

Yes. We’ve moved agencies from 30+ systems. Choose “Another system” above to see what to ask for.

Outp(l)ace everyone.

You can’t win tomorrow’s placements
with yesterday’s tools.

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