Spott ATS data migration explained
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The main reason agencies have not yet switched to a more modern ATS/CRM is because of the data migration. The risk of losing important information or the complexity of the process can make even the most necessary system upgrades feel daunting.
At Spott, we knew from day one that investing in a smooth data migration process would be crucial. Luckily, AI has also made the data migration process a bit easier. Spott now offers a straightforward migration process that gets you up and running quickly. Our three-step migration approach ensures data is transferred accurately, without any loss, while actively enhancing data quality throughout the process.
Spott data migration in 3 Simple Steps
1. Prepare: Collect & Assess your Data
Every migration starts with a request of the full data extract from your current ATS/CRM provider. This extract is typically given in SQL database files or as a collection of CSVs. From that point onwards, Spott takes over to ensure a smooth migration process.
Once your data extract is obtained, Spott will analyse your current setup to make sure the data extract is both complete and consistent before moving forward. This sets the foundation for a fast and first-time right migration.
2. Execute: Clean, Map & Transfer your data
After collecting all the data and confirming that it is ready for processing, our AI-powered data migration tool will clean up the data by merging duplicates, correcting inaccuracies, and aligning data structures.
The cleaned dataset is now ready for import into Spott. Our migration tool then automatically uploads every candidate, client (contact) and vacancy into the platform. Spott guarantees speed and accuracy while maintaining strict security standards, so you can rest assured everything is handled safely and no data is lost.
3. Verify: Validate & Sign-off your migrated data
After the migration, we thoroughly check all the migrated data, including profiles, notes, activities, and attachments, to make sure nothing is missing or incorrect.
At the conclusion of the process, you will be asked to confirm the migration in Spott yourself before going live to ensure that your data is ready for effective and confident use by your team.
Over to You
With a clearer view of Spott’s migration process, you’re hopefully more confident to move forward and leave your legacy system behind. Our migration typically takes less than a week. Still unsure, maybe due to a bad past experience? Book a demo and we’ll show you a real customer migration case or connect you with a reference customer.
Frequently Asked
Spott typically completes the full migration in under one week using a three-step process: prepare, execute, and verify. During preparation, you request a data export from your current provider and Spott analyzes it for completeness. The execution phase uses AI-powered tools to clean, deduplicate, and transfer all candidates, clients, and vacancies. After migration, Spott runs thorough verification of profiles, notes, activities, and attachments, and you personally confirm everything before going live. This stands in sharp contrast to legacy ATS migrations that commonly take 16 or more weeks.
Spott's AI-powered migration tool automatically merges duplicate records, corrects inaccuracies, and aligns data structures during the transfer process. This means you arrive on the new platform with a cleaner database than what you left behind, rather than just copying problems from one system to another. The cleaning process standardizes formatting and resolves inconsistencies that accumulate in legacy systems over years of use. Agencies do not need to manually scrub their data before migrating, as the automated cleanup is built directly into the migration workflow.
Yes, Spott maintains strict security standards throughout the entire migration process to prevent data loss or unauthorized access. The platform is ISO 27001 certified and GDPR compliant, with an EU-hosted option for agencies requiring European data residency. Every migrated record goes through a verification phase where profiles, notes, activities, and attachments are validated for accuracy. Clients must personally sign off on the migrated data before the system goes live, ensuring nothing is missed and giving agencies full control over the transition.
Spott migrates candidates, clients, vacancies, notes, activities, and attachments from your existing system. The process starts with a complete data export from your current provider, typically delivered as SQL files or CSV collections. Spott then analyzes this extract to verify completeness before beginning the automated transfer. The migration preserves the full history of your relationships and interactions, so your team picks up exactly where they left off without losing the context that drives placements.
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