Invenias ATS vs Spott

Quickly finding the right candidates in your database is crucial for recruitment success. Research shows that up to 70% of placements come from candidates already in your system rather than newly sourced ones.

Invenias offers a traditional database query system with Boolean operators (AND, OR, NOT), field-specific filtering, and keyword matching. While comprehensive in structure, the system relies heavily on precise user input.

Tagging and labelling your entire database manually is a big ask. This creates friction. As your team grows, you face two options: 1. Stick to a fixed set of 20 to 30 predefined tags. This requires full team alignment and limits flexibility. 2. Allow everyone to add tags freely. This leads to inconsistencies in your database and degrades search performance over time.

Spott works with AI-fillable columns. Simply define which industries you want to tag, and our AI will go through your entire database to assign these to candidates accordingly. Want to add or remove a label, or add a new column entirely? All of this is possible in a couple clicks - ensuring you always have relevant labels at hand for filtering, and you're sure its available across all your candidates.

Invenias can handle some basic IFTTT (IF This, Then That) automations - for instance sending out a welcome email once a new candidate has been added to your database - but users have to rely on Bullhorn Automations for any more serious analysis that goes beyond user activity charts.

A frustrated recruiter on G2 details the limitations: "There is no Zapier integration and no alternative way to automate tasks (e.g. generating a Teams invite directly from Invenias is impossible) - so there's actually a lot of duplicate process work required."

Invenias has recently introduced some automation features to their platform, including the new AI-powered Copilot. As they describe it, Copilot is "designed to streamline the content creation process for executive search professionals" with features like AI-generated drafts and personalization for emails, and automated categorization of assignments based on company data. However, these additions merely scratch the surface of what's possible with AI in recruiting, and represent basic AI applications that most recruiters are already using through ChatGPT anyways.

Contrary to many platforms in the market today, Invenias is still a traditional desktop application rather than a full web-based application. Its web version - Invenias Essentials - remains a secondary thought. Essentials was introduced as a way to offer some functionality on the go, but it does not replace the desktop application because of missing/ unsupported features.

The system often lags, taking several seconds to process basic actions like opening candidate profiles or running searches. Users constantly report slow load times, which become even worse when handling large amounts of data.

Invenias prices vary between $129 - $189 per user.

While already on the higher price range, Invenias forces users to rely on an array of external tools for more complex tasks. For instance, they label their Microsoft Power BI integration as a “feature”, which costs an additional $240/year subscription (Power BI Premium) for something that should be included in your ATS by default.

Invenias remains largely a desktop-based recruitment platform with a strong reliance on Microsoft 365 for integration. The platform continues to receive minor adjustments, but there have been no signs of major development initiatives ever since their acquisition by Bullhorn.